Purchasing Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Researches and identifies new suppliers.

· Purchases parts and materials required for daily operations including component parts, job supplies, office supplies, etc.

· Provides outsourcing/replacement support for goods and services.

· Requests provider quotes and selects best qualified bid.

· Issues purchase orders and supplements in accordance with established policies and procedures.

· Negotiates and issues blanket/open purchase orders for repetitive-type requirements.

· Monitors shipments to ensure timely delivery of product to internal customers.

· Provides immediate notification to internal customers of any changes in supplier delivery commitments.

· Initiatives corrective action when necessary with suppliers and monitors resolution.

· Support relevant departments with quotations for the purpose of cost calculation and projects.

· Maintains and reviews MRP system to prevent stock shortages and outages.

· Maintains vendor account information in MRP system to ensure accuracy.

· Generates purchase orders and manages activity within establish budget parameters.

· Purchases chemicals and maintains corresponding SDS documentation.

· Supports calibration program by sending devices out for calibration.

· Performs other duties as directed by leadership.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· High school diploma or equivalent combination of education, training and/or work experience required.

· Secondary education, such as an AAS degree or program certification such as business, purchasing or logistics, or related corporate training or professional certification helpful.

· Must have intermediate Microsoft Office Suite skills.

· Previous experience with a database preferred.

KNOWLEDGE, SKILL AND ABILITY

• Excellent organizational, time management and follow up skills required. • Ability to accurately enter and track information with continuous changing data and competing priorities. • Ability to develop and maintain relationships with new and existing suppliers and vendors. • Intermediate working knowledge of standard procurement procedures. • Strong communication skills, both verbal and written, with both technical and non-technical partners/staff. • Ability to apply and communicate supplier contractual agreements and escalate to management as required. • Ability to present ideas and concepts clearly and effectively to all levels within the company and with external partners/vendors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional stooping, bending and walking. • Occasionally required to stand, walk and sit. • Frequently uses hands to fingers, handles or feel objects, tools or controls, such as operating a mouse and keyboard for a compute or use of a desktop phone. • Occasional reaching with hands and arms, climbing stairs, balancing, kneeling, crouch or crawl. • Frequently required to hear and speak. • Frequently required to lift and/or move up to 25 pounds to box, unbox and inspect parts, products and/or other supplies.

WORK ENVIRONMENT

The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Generally works in a climate-controlled office environment with occasional work in an non-climate controlled warehouse. • Ability to travel occasionally domestically, no more than 5% of the time.

Occasional :Activity exists less than 1/3 of the time. Frequent : Activity exists 1/3 and 2/3 of the time.

AES is an Equal Opportunity Employer, including disabled and vets.